How Much Is Running Your Business Manually Costing You? | Free Calculator

What do you charge clients per hour (or your effective hourly rate)? This is used to put a dollar value on your time — what an hour of your work is worth.

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Hours per week spent on manual admin across your whole business Think invoicing, scheduling, chasing paperwork, data entry, follow-up emails — include your own time and any team members.

hrs / wk

Required — enter 0 if none.

How many quotes or proposals do you send per month? Formal written quotes or proposals only.

Required — enter 0 if none.

How long does a typical quote take to prepare? From blank page to sent.

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On average, how many minutes per day does your team spend re-entering data between systems? Think: entering a new client into your CRM, then your accounting software, then your job management tool — how long does that kind of duplication take each day?

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New enquiries per month Calls, emails, DMs, form submissions — all of them.

Required — enter 0 if none.

Roughly what % become paying work? Gut feel is fine — you don't need to track this precisely.

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Average value of a job or project Think typical — not your biggest or your smallest.

Required.

Approximate monthly revenue A range is fine. This is used to show what inefficiency represents as a percentage of your business — nothing else.

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Where should we send your results?

Enter your details below to see your personalised breakdown instantly, and we'll email you a copy to refer back to.

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Your Results

Here's what it's costing your business.

Your numbers — compared against Australian small business averages.

Admin Time Cost

Annual opportunity cost of manual admin hours, at your hourly rate.

How you compare

AU avg

Calculated using your reported admin hours × your hourly rate × 52 weeks. Benchmark: Australian SMBs average 10.5 hrs/week on admin (Xero Small Business Insights 2024).

Quoting & Proposal Time Cost

Annual cost of time spent preparing quotes and proposals manually.

How you compare

AU avg

Revenue Left on the Table

Estimated annual value of enquiries that don't convert due to slow or missing follow-up.

How you compare

AU avg

Assumes 25% of unconverted enquiries could be recovered with faster, more consistent follow-up — a conservative estimate. Research benchmark: 78% of customers buy from the first business to respond (MIT/LeanData).

Cost of Re-Entering the Same Information

Annual cost of manually copying data between systems that don't talk to each other.

How you compare

AU avg

Calculated using your reported daily re-entry time × 250 working days × 2 staff — the typical number of people handling cross-system data entry in a small business (Sage Global SMB Survey 2024).

Estimated Annual Cost of Running Manually

Across admin time, quoting, follow-up gaps and re-entry — leaving your business every year.

About these estimates. All figures are directional — a starting point for understanding where time and revenue are going, not a precise audit. Results are based on your inputs combined with Australian industry benchmarks: Xero Small Business Insights 2024 (AU SMB average 10.5 hrs/week on admin); MIT/LeanData research (78% of customers buy from the first responder; average response time 42–47 hrs); Sage Global SMB Survey 2024 (re-entry time benchmarks); Dext Built for Bigger Things 2025. Quoting cost uses your actual reported quotes per month and time per quote. Re-entry cost applies your daily time band to 250 working days across 2 staff. Lead recovery applies a conservative 25% recovery rate to unconverted enquiries.

You've Found the Cost. Now Let's Find the Cause.

Most businesses know they're spending too much time on admin. Few know exactly where that time is being lost.

Book a Free 20-Minute Time Recovery Call and we'll identify the biggest opportunity to recover time in your business.

Book a Free 20-Minute Time Recovery Call

Brisbane based 20 minutes, no commitment No packages, no pressure

How much is running your business manually actually costing you?

Where should we send your results?

Here's what it's costing your business.

You've Found the Cost. Now Let's Find the Cause.