Automation for real estate agencies.
An agent's day is calls, inspections and negotiations. The admin around each listing waits until the evening. We automate it: every listing enquiry answered with the right document, listing documents drafted from your own data, and every enquiry and deal kept in one place.
For small and medium sales and leasing agencies in Brisbane and South East Queensland. Fixed price, built on accounts in your name.
Book a callNot an agency? Most of this works the same in any service business
Every listing enquiry answered, with the right document.
Portal and website enquiries arrive as email, one listing at a time, and the agent who could answer them is at an inspection. The buyer or tenant who waits a day has usually moved on to the next listing.
- Read and matched. Each enquiry is read as it arrives, matched to the property it is about, and logged against that listing.
- The right reply. A sale enquiry gets the information memorandum, a lease enquiry gets the flyer, written in your voice.
- Sent or held. When the enquiry has everything it needs, the reply can go on its own a few minutes later. When something is missing, it waits as a draft for you to send. Nothing goes out in the middle of the night.
- Nothing lost in the inbox. The email is filed once it is dealt with, so the inbox shows what still needs a person.
Listing documents drafted from your own data.
Flyers, information memorandums, submissions and deal analyses are built the same way every time, by hand, from details that already exist somewhere else. Automation assembles the draft and you finish it.
The draft comes out as a file your designer can still edit, laid out to your template. Where a detail cannot be found, the gap is left blank and highlighted rather than filled with something made up. You check it and it goes out under your name, as it always did.
Working alongside your real estate CRM.
Your CRM stays where it is. If it lets other systems connect, we connect to it. Many real estate CRMs do not give outside software that access, and where yours does not, we work from the enquiry emails instead and say so before you pay anything.
If the agency has outgrown spreadsheets, we can also build a simple system of your own for listings, enquiries per property, deals, contacts and to-dos, shaped around how your office works rather than how a vendor thinks it should. More on bespoke systems.
What stays with you.
Bulk campaigns to your database stay in your CRM, because that is where your marketing consent records live. We do not touch trust accounting. And anything that needs a licensed agent's judgement stays with the agent: the automation drafts and files, people decide.
What automation costs an agency.
The price is set by how many automations you need. Three is $7,500, six is $13,500, and twelve or more starts from $20,000, all plus GST, each a fixed price quoted before we start. Most builds then cost $100 to $200 a month to run, paid to the software and AI providers.
What agencies ask us.
Will it work with my real estate CRM?
It works alongside it either way. If your CRM lets other systems connect, we connect to it. If it does not, we work from the enquiry emails, which the portals send. We check which applies before quoting.
Does it reply to enquiries without me seeing them?
Only the ones you are happy for it to. A complete enquiry can get its reply and document automatically. Anything incomplete or unusual is left as a draft for you to check and send.
Is this for residential or commercial agencies?
We have built for commercial sales and leasing, and the same pieces fit a residential office: enquiries per listing, documents per listing, and deals to keep track of.
Will AI write my listing documents?
It drafts them from the details you already hold, to your template. Anything it cannot find is left blank and highlighted. You check it and you send it.
Tell us how your office runs now.
We will tell you what could run without you, what could not, and what it would cost.
Book a call